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Guest Posted 22 years ago
Letter Writing

Sponsorship letter

Hi! My company is going to have its company day soon. I was assigned to send the letter. =\
This is my best shot in the letter writing. Please advise.

Company’s Name
Person’s Name
Company’s Address

Date

Ref Number

Dear ______,

Re: [Company’s Name] Company Day – 5th and 6th Sep 2004

[Company’s Name] will be celebrating our 12th Company Day from 5th to 6th Sep 2004. This year we will be holding this prestige occasion at [venue] for all our colleagues from [branch’s locations].

In order to make this event joyous and successful, we are seeking kind contributions from our valued Business Partners like you in the form of exquisite gifts or gift vouchers to be given out to our colleagues on that occasion as “Lucky Draw Gifts” or “Games Prizes”.

Please do find a copy of the reply form attached to this letter and kindly facsimile it back to me at [company’s phone number]. If you have any further queries, please do not hesitate to call me at [my number].

We look forward to your favorable reply as soon as possible.

Thank you in advance and best regards.

Yours Sincerely,




[Name of Organizer]
Organizing Committee

Attachment: (1) – Contribution Reply Slip: Pages 1
  

Top answer

Guest, Thank you for providing your template. It makes it much easier to reply to. I am not sure how "donations" are treated in your culture.

  • Guest, Thank you for providing your template.
  • It makes it much easier to reply to.
  • I am not sure how "donations" are treated in your culture.
  • Can they simply be expected (or even demanded) from "Valued Business Partners"?
  • In North America, that would be considered poor form.
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4 Answers
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Guest,

Thank you for providing your template. It makes it much easier to reply to.

I am not sure how "donations" are treated in your culture. Can they simply be expected (or even demanded) from "Valued Business Partners"? In North America, that would be considered poor form. You should provide a reason why they should contribute. In other words, what's in it for them? Th
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Hi,

thanks for your reply. It is actually a company day for my company. No sponsor will be invited to this function. =\

Reading the letter again, I realized that it sounded a lot like a charity drive.
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Hi Sukino,

Welcome to the forum.

I am not versed in your culture or customs, but a company day could include guests? You have "stakeholders," of which suppliers and buyers are important stakeholders. You could have a representative from XYZ Corp present Gift X to the lucky victor for whatever "event" you are holding. Anyway, just my thoughts.
Appreciate i
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GuestAttachment: (1) – Contribution Reply Slip: Pages 1

Can you provide a sample "Contribution Reply Slip"?

Thanks

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