Seeking comments on an short email regarding defective system
I would like to seek someone’s comment on whether the sentence structure of my email writing to clients for the replacement of the defective UPS system is correctly used. Thanks
Dear Eddie
Referring to the recent maintenance, one bank of batteries of the UPS system was identified as a failure at ABC’s building.
From our records, the UPS system was installed in 2007 and put into service for over 15 years. It has absolutely gone beyond the 14-year lifespan of the UPS system suggested by the company guideline.
In light of the current condition, it is recommended that the UPS system should be replaced to avoid any service interruption of the critical equipment during the power outage. Please consider accepting the viable means and signify your acceptance of the attached quotation by returning an email to us with the authorized approver’s endorsement with providing the charging details.
Top answer
During the recent routine maintenance service at ABC’s building, one bank of batteries of the UPS system was identified as having failed. When we consulted our records, we found that the UPS system was installed in 2007, so it has been in service for over 15 years. The manufacturer of this unit specifies the operational lifetime of the system to be 14 years, so it is due for a replacement.
- During the recent routine maintenance service at ABC’s building, one bank of batteries of the UPS system was identified as having failed.
- When we consulted our records, we found that the UPS system was installed in 2007, so it has been in service for over 15 years.
- The manufacturer of this unit specifies the operational lifetime of the system to be 14 years, so it is due for a replacement.
- This should be done as soon as possible to avoid any service interruption due to its failure during a future power outage.
- We have researched the best replacement option, and a proposal and quotation for removing the old unit and installing the new unit is attached.
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During the recent routine maintenance service at ABC’s building, one bank of batteries of the UPS system was identified as having failed.
When we consulted our records, we found that the UPS system was installed in 2007, so it has been in service for over 15 years. The manufacturer of this unit specifies the operational lifetime of the system to be 14 years, so it is due for a replaceme
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