Some people advocate that the word "that" can be removed, and should be in about 90% of the cases where it has been used. It is interesting to remove them entirely and see the result. If something need be there instead, usualy there is a better word than "that".
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S.P.I.I tried looking up the rules for using 'that' in a sentence.I don't think you're going to find "the rules for using 'that' in a sentence". There are quite a few separate uses of the word 'that', some of which are nearly impossible to explain "without going technical"! The best anyone can do under those circumstances within the limits of a forum post i