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Chowbarry Posted 10 years ago
Letter Writing
Response to a proposed construction work
Please help me correct the following e-mail reply to a proposed construction work from a construction company. Thank you.
Dear Mr. Rehham,
We have in principle no objection to your proposed construction work at Sunlight Road.
As regard the amenity areas under our management at Sunlight Road, you are committed to reinstating plants at all amenity areas, 285m² in total based on your record, possibly affected by your construction work, together with the provision of a 12-month establishment period after the completion of the plant reinstating work.
Concerning the trees at Sunlight Road, according to our Tree Management Division, you are also required to provide us with detailed records of the trees likely affected by your construction work such as the height and the species of those trees and an arrangement of proper handover meeting is required. Likewise, you have to submit a quarterly inspection report on the affected trees provided by a qualified trees professional every four months and a 12-month establishment period on the trees should be guaranteed to ensure the health condition of the trees.
In view of the above requirements, a joint site inspection to check the the reinstated plants and the trees should be arranged before the commencement of the establishment period. During the establishment period, you should be responsible for the general horticultural maintenance works, such as water, weeding, pruning, etc. and the plants and the trees conditions should be to the satisfaction of our company.
To get further familiar with your construction work as well as the arrangement of plants and trees influenced by your work, we propose to hold a joint site meeting for in-depth discussion. Please advise us of your availability of attending the meeting in one of the following time slots by 28 June 2016. Thank you.
Your sincerely,
YT
Dear Mr. Rehham,
We have in principle no objection to your proposed construction work at Sunlight Road.
As regard the amenity areas under our management at Sunlight Road, you are committed to reinstating plants at all amenity areas, 285m² in total based on your record, possibly affected by your construction work, together with the provision of a 12-month establishment period after the completion of the plant reinstating work.
Concerning the trees at Sunlight Road, according to our Tree Management Division, you are also required to provide us with detailed records of the trees likely affected by your construction work such as the height and the species of those trees and an arrangement of proper handover meeting is required. Likewise, you have to submit a quarterly inspection report on the affected trees provided by a qualified trees professional every four months and a 12-month establishment period on the trees should be guaranteed to ensure the health condition of the trees.
In view of the above requirements, a joint site inspection to check the the reinstated plants and the trees should be arranged before the commencement of the establishment period. During the establishment period, you should be responsible for the general horticultural maintenance works, such as water, weeding, pruning, etc. and the plants and the trees conditions should be to the satisfaction of our company.
To get further familiar with your construction work as well as the arrangement of plants and trees influenced by your work, we propose to hold a joint site meeting for in-depth discussion. Please advise us of your availability of attending the meeting in one of the following time slots by 28 June 2016. Thank you.
Your sincerely,
YT
Top answer
This is generally correct. I do find it a bit formal and the sentences overlong. For clarity's sake, I would break up the longer sentences.
- This is generally correct.
- I do find it a bit formal and the sentences overlong.
- For clarity's sake, I would break up the longer sentences.
- So, here are my corrections and suggestions: Dear Mr.
- Rehham, We have in principle no objection to your proposed construction work at Sunlight Road.
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2 Answers
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This is generally correct. I do find it a bit formal and the sentences overlong. For clarity's sake, I would break up the longer sentences. So, here are my corrections and suggestions:
Dear Mr. Rehham,
We have in principle no objection to your proposed construction work at Sunlight Road.
As regard the amenity areas under our management at Sunlight Road, you are
Dear Mr. Rehham,
We have in principle no objection to your proposed construction work at Sunlight Road.
As regard the amenity areas under our management at Sunlight Road, you are
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