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Hello teachers,Could you please tell me if the below letter is grammatical and idiomatic?Dear Sir/Madam,In the preliminary form of your university, I am (app no: xxxxxxxxx) required to fill GPA/each year of my four-year bachelor program . But, the criterion,enclosed with this email, has been defined only for CGPA by my university. However, with regard to that criterion,I came upon a vacuous description of my yearly GPA/each year ,which is as follows:4th year=3.03rd year=3.42nd year=3.01st year=3.4If we take out an average, It gives '3.2' which is not in harmony with my CGPA (commulative grade point average of four years) of '3.0' according to the aforementioned criterion.I shall be very grateful to you if you help me out with this.Yours sincerely,XYZ.

Teechr · Accepted Answer

I can't understand your letter.

LeGion12359 · Answer

teechrI can't understand your letter

That's really devastating

.Don't say that please. I have already e-mailed that letter. Can I ask which part can't you understand?

Teechr · Answer

LeGion12359 I have already e-mailed that letter. Can I ask which part can't you understand?

If you get a reply, then my opinion is irrelevant. If you don't, follow up with them and post back here so we can help you write a clearer version.

LeGion12359 · Answer

teechrLeGion12359 I have already e-mailed that letter. Can I ask which part can't you understand?If you get a reply, then my opinion is irrelevant. If you don't, follow up with them and post back here so we can help you write a clearer version

I got a reply but it's irrelevant.
Receiver's reply:
Hello,

When calculating a GPA, we would only be looking at the last two full years of study.

XYZ.

I have rephrased my letter (with some additional information missed in the previous letter) below as:

Dear Sir/ Madam,

I think I didn't make myself clearly understood in my last e-mail. I have attached the preliminary form (pg: 3) of your university herewith. It's clearly written in the form under the heading of 'Grades Received' that a GPA (average grade per year) for each of the past four years (as necessary) is required to be mentioned by the candidate. For your kind attention, I passed my B.E (Civil) program according to division (1st div, 2nd div, 3rd div, etc.) system. However, our university circulated an overall average GPA (not GPA/each year) criterion for all the combined past four years to those students willing to purse a master degree at abroad. Unluckily, the GPA/each year as required by your university is complex to be calculated based on the aforementioned criterion. What should I do in this regard?
Furthermore, same problem arose with my Higher Secondary Certificate passed according to Grade system (A-1, A, B, etc.). Unfortunately, an overall average GPA as required by your university ,in this regard too, cannot be calculated ,because credit hours for each subject was not given by the Higher Secondary Board. I shall be very grateful to you if you help me out with this too.

Yours sincerely,

XYZ.

Could you please tell me if the letter is grammatical, idiomatic , and sensible?

Teechr · Answer

I find it difficult to accept that you were not given your grades at the end of each of the first three years of your degree, and I suspect the university you're applying to may feel the same too!

LeGion12359 · Answer

teechrI find it difficult to accept that you were not given your grades at the end of each of the first three years of your degree, and I suspect the university you're applying to may feel the same too!

I can understand it's difficult to accept that for you people, but it's the truth. My university only gave overall percentage to passing candidates at the end of each of the first three years of my B.E program. GPA system was lately introduced in Pakistan, specifically in my university.
Similarly, In my Higher Secondary Certificate, only overall percentage (with respective Grade: A-1, A ,B, etc.) were conferred on passing candidates by the board. By the way, you didn't say anything about the letter. Was it grammatical, idiomatic and sensible?

Clive · Answer

I find it difficult to accept that you were not given your grades at the end of each of the first three years of your degree, and I suspect the university you're applying to may feel the same too!

Surprising but not unknown. eg In Britain, Oxford does not issue annual grades.

Clive

LeGion12359 · Answer

CliveSurprising but not unknown. eg In Britain, Oxford does not issue annual grades.Clive

Good. So, there is somebody who concurs with me on this.

Teechr · Answer

Is it possible that your university made a mistake in calculating your GPA, and that the correct figure should be 3.2?

LeGion12359 · Answer

teechrIs it possible that your university made a mistake in calculating your GPA, and that the correct figure should be 3.2?

No, teacher. Actually, they gave different ranges of overall percentages against grades thus:
80-100= 4.0
75-79 but below 80=3.7
70-77 =3.4
65-69 =3.0
and so on........
I acquired an overall weighted-percentage of 69 by the grace of Allah. So, It must be 3.0.
If I follow this criterion for GPA/each year, I come with this mindless description:
4th year: 67.7=3.0 (weight =40%)
3rd year= 72=3.4 (weight=30%)
2nd= 69.12=3.0 (weight=20%)
1st=70=3.4 (weight=10%)
overall= 3.16 (or 3.2)

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