Please improve my sentence

Dear Kate,

If you have a new shipment, please send the import documents to me and my manager, Mr Sam. He is responsible for the purchase and import of raw materials.

If 'Sam' is his first name, you should use his last name instead.

It is very common in parts of the world to state superior's first names instead of their last names, as Mr. Sam or Miss Shamika, especially in Islamic countries, their 'last name' may be just a catch name, like 'Mohammed', because they separate their private lives from work.

"If 'Sam' is his first name and this business is in a Western country, then it is customary to use his las

AnonymousIt is very common in parts of the world to state superior's first names instead of their last names, as Mr. Sam or Miss Shamika, especially in Islamic countries, their 'last name' may be just a catch name, like 'Mohammed', because they separate their private lives from work.

That may well be, but you are now trying to compose professional letters in E

If I received this letter, I wouldn't know whether I should send a copy to each of you separately, or two copies in one envelope. or just one copy to one of you.

To clarify this, I suggest you say simply . . . please send the import documents to my manager . . .