Need to be specific or not?

Hi. Let's say there is a school which offers after-school club programs for students and the school likes to issue guidelines for those programs like hours they can be offered. Let's also say they for the spring sumester of this year, 2014.

Now, this is a hypothetical situation set up to ask a question and I don't know if schools issue or perhaps are allowed to issue guidelines for after-school club programs (I don't think there are any legal implications as to issuing this kind of guidelines). Anyway, if we want to talk about the programs, how should we name it? Is the one below correct? If it is, do we need the possessive pronoun "our" or the definite article "the" before the phrase "Spring 2014 After-School Program Guidelines"? I'm sorry for not providing a complete example sentence. It's hard sometimes for me.

eg,
(Our? or The?) Spring 2014 After-School Program Guidelines state the programs should be held between ...