Kinldy help me to make it professional ..urgent

I am writing this to CEO of company so please kindly help me to make the language very crisp and professional
In reference to our meeting on Saturday 25/10/2008 it was decided to create a communications nerve cell. The objective of this would be centralize and control the communications activity and spends. As Religare grows and expands it is imperative that certain expenses are controlled by the corporate office. Media spends need to be controlled or else they may spiral into a huge expense. Also creating a central controlling cell would help in making sure the right communication is seen in the necessary media, thus curtailing unnecessary expenditure.This cell would plan and buy the entire spends across the group. This would give us maximum efficiencies of scale on media buying ensuring we get the lowest cost resulting in maximum savings across all group companies.