I need your help...thanks

Hi Ladies,

As you know we are close to the end of FY2008. Since we are paying bills trough BMC accounts payable we need more time to paying bill on time as we did before. I would like you to please follow the procedure below:



1. Send all invoices as soon as you receive to us or our location. I would like you to stay away of ordering supplies if is not really necessary on the last week of June. Please order today if you need any supplies.



2. Any patient refund request that you may have, please approve and send it to us that we can enter it in AP. I know it needs time but you can just approve because I am checking anyway after I receive in caretracker. If any changes happened on the patient account (increase or decrease of credit balances) I will add on the form.



3. Reconcile Petty Cash and send a request for reimbursement.



4. Do the deposit on last day of the month please please please. All cash has to be deposited on Monday June 30, before 5PM. Last month we had $10K that were received after month was closed (cash and credit card). Remember a cash deposited after 5PM on last day of month will be posted on next month general ledger account and it is hard to reconcile. Credit card is the different story and usually takes 2-3 days to collect payment.



Audit looking and you already have a experience on everything and please help us to go painless for the closing this fiscal year.



If you follow all procedures above we are going to have no problem of closing our books. I greatly appreciate all help and effort that you will put into to make it happened..



Thanks and wishing you all the best and less stress in this summer and always.