Help Please!! unpaid personal leave of abosence letter

Question

Hello Everyone,

I'm so excited that there exists such a forum where we can help each other improve our English. Althought I've been in this country for a number of years, I'm far far away from acquiring the ease with writing English as that of a native speaker. So I hope any native speakers out there can be brutally honest with your thoughts on my writing. Don't worry, I don't know where you live

Long story short, I'm trying to write to my employer to apply for a leave of absense. Any of your contructive input is much appreicated! Specifically, I'm wondering what you think of the tone, message, and any usage issues that's natural to spot for a native speaker reading my letter.

Thank you in advance!

Terri

**************************************

Dear ___,

I hope you are doing well. In the 8 months that I have been on board with [company name], I have had the pleasure to work with a dedicated team of colleagues and managers. My contributions to the team has included supporting proposal efforts, internal marketing decks, and provide deliverables to the client’s satisfaction. Unfortunately, my current circumstances require that I take some time off so I can continue perform in ways that meet the team's expectations. Here are the circumstances surrounding the applicaiton for unpaid leave of absence:

I am in poor health condition and I haven’t been feeling well for the past 2 months. On a recent visit to the doctor, he advised me that my health condition needs immediate attention. The doctor advised that I take time off for treatment and rest. I am currently working with the doctor to go through treatment and am under close observation and evaluation.

A major cause for my current state of health is due to family the fact that my family is undergoing relationship hardship. It has become necessary for its members to step back and work out some deep rooted issues in order to keep it together. The process has been emotional and physically draining for all involved. I feel that it is in the best interest of me and [company name] for me to take some time off enough so that I can be a productive employee upon my return.

Thank you for your consideration. Please let me know if you have any questions.

Regards,

Terri A.

Feebs11 · Accepted Answer

As a general principle, when writing this kind of letter go as quickly as possible to the main point. I would not go into great detail about the reasons for ill health and I would ask to discuss the matter. Ask your doctor for a letter setting out the proposed treatment.

I would like to apply for xxxx weeks/months unpaid leave. My health has recently become poor and my doctor is recommending that I take time off for treatment. I attach a copy of his letter recommending this course of action.

While I am aware that I have not been long with the company, I am committed to it and am anxious that my contribution to the team with which I am working is not affected. Therefore I feel this period of leave is essential.

Please let me know when I can come and discuss this matter with you.

Eager_to_learn · Answer

Thanks you, Feebs 11 for your hepful response. You made a good point to discuss the matter personally with the employer. I didn't mention last, but this letter is actually partly of the application for personal leave where the reasons for the leave has to be stated on paper. I'm weighing between giving just enough detail to be convincing and protecting my privacy, if you know what  mean. Given that said, any other thoughts from anyone on how to make this letter more effective? Thanks again!

Eager_to_learn · Answer

Thanks you, Feebs 11 for your hepful response. You made a good point to discuss the matter personally with the employer. I didn't mention last, but this letter is actually part of the application for personal leave where the reasons for the leave has to be stated on paper. I'm weighing between giving just enough details to be convincing and protecting my privacy, if you know what  mean. Given that said, any other thoughts from anyone on how to make this letter more effective? Thanks again!

BarbaraPA · Answer

Hi -

Here's the guideline from the FMLA site: The employer is allowed to ask the employee to obtain a certification from a medical provider testifying to the need for the employee to take the leave for themselves

Your problem arises in that the Family/Medical Leave Act only requires them to grant you unpaid leave with a guarantee of a position when you return if you've been there for a year. However, if your company is treating this as an FMLA situation, your health care provider should be providing the medical facts, and only the medical facts.

If your company is not treating this an FMLA situation, then I agree with Feebs. Be as brief as possible in the written letter and say that you will discuss your personal medial history in person at their convenience.

If your health condition is such that you may be protected under the Americans with Disabilities Act, it may be worth looking into your rights there too.

Eager_to_learn · Answer

Thank you Grammar Geek for looking up the FMLA site information. It's a tricky situations, but it's good to know the options. Nice quote, btw. Take care.

Anonymous · Answer

I am giving you sample letter please clarify me is this letter is officially not coorect according to you. and kindly send me which words should not be written in this email.

send me or reply ,

Tahnking you,

with regards

Jaydip Ghose

Email Removed">Email Removed

Message Status: Forwarded Message

From: "Jaydip Ghose" <Email Removed>

To: Email Removed

Cc: "Joyjit Chakraborty " <Email Removed>, "Mr. Barun Ray" <Email Removed>

Date: 11/13/2007 08:59 AM

Subject: Extension of Leave due to Bandh.

Sir,

I have applied for Leave from 14/11/2007 to 17/11/207. Suddenly the General Strike of Bangla Bandh was announced by all opposition Parties on 12/11/2007 & 13/112007. In this context I was forced to come to Durgapur with due permission of Airport Manager by Telephone on 11/11/2007 after completing my Duty on 11/11/2007.Fotunately the Strike was called off for 13/11/207 at night. Now it is impossible and impractical for me to attend my morning duty (8a.m. to 4p.m. ) at Airport, Kolkata which was about 165 k.m. from Durgapur. So, I talked with Airport Manager and he told me if you have due leave then you can take the leave.

So, I fervently request you to kindly approve my leave from 12/11/2007 to 17/11/2007(6 days). Because I have taken 12 days leave until now in the whole year and I have 30 days due Leave.

Thanking you and expecting a favorable response from your end.

Joyda, I have already talked with you last night and I have already informed Barunda about my leave. Please do the needful because this Leave is very important for me.

Warm regards,
Jaydip Ghose,
FMS Engineer, Jet Lite (India) Ltd., NCSBI Airport, Dum Dum.
Allied Digital Services Ltd.
27, Lake Temple Road,
Kolkata-700029

In case if you want to know my performance kindly mail to :
Email Removed

Mobile No: +91 9836818673
email id: Email Removed

HBRobTC · Answer

I've got a question, I recieved a letter in the mail today from my company about my medical leave. I have been disabled since last October due to severe epileptic seizures, My physician has me out until August 11th. I sent in a FMLA form and found out they adjusted it to July 21st and told me to request a personal leave from July 21st til August 22nd which is way past the due date. Also I noticed personal leave means unpaid for 30 days, does that mean my disabilty is cut off after the 21st of July, for some reason I fill this is illegal. Please feel free to comment....

BarbaraPA · Answer

HBRobTCI've got a question, I recieved a letter in the mail today from my company about my medical leave. I have been disabled since last October due to severe epileptic seizures, My physician has me out until August 11th. I sent in a FMLA form and found out they adjusted it to July 21st and told me to request a personal leave from July 21st til August 22nd which is way past the due date. Also I noticed personal leave means unpaid for 30 days, does that mean my disabilty is cut off after the 21st of July, for some reason I fill this is illegal. Please feel free to comment..

We can provide guidance on grammar and style. Your questions are far beyond the boundaries of what we can talk about. We have no idea what the paid or unpaid leaves are for your company or what contracts you have with your disability insurance provider. Perhaps your company has a health care advocate who can help you. In any case, I suggest you contact your HR department for clarification.

HBRobTC · Answer

Thanks anyways, I was able to find out alot through the EDD department and from Epilepsy.com. It was my HR department that was giving me problems and found out ALOT of things that I can use against them. Thanks for the quick reply......

BarbaraPA · Answer

What is the EDD department?

(Glad things seem to be working out for you.)

Help Please!! unpaid personal leave of abosence letter

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