Help me check content and structure for me, thank you

name of meeting
date of meeting

We are the delegates of ***. Following is the detail information about the arrival time and the flight number:
There are 7 delegates (They are ***, ***.....) will arrive at the *** International Airport on local time ***:***, ***/***/2003, and the flight number is ***.
Could you please arrange airport pickup service for us, we are so appreciation your help, thank you very much, and expect to hear from you.

Yours faithfully
October 14, 2003
my orgnisation name
my tele no.
my fax no.
my email add

If context and structure of the letter is not appropriate in some places, please help me, thank you very much.