Email template for leave request without pay cut.

Question

I am planning to go india in October, but my boss informed me in April there will be pay cut, if i take leave.

Last week I sent an e-mail to him about my vacation, he is ok with it, but he said me, there will be no pay for those day.

I didn't take a single day leave from January 2010 till date. That too i took only 8 days leave for my marriage.

Appreciate if some one can help me(with a template) how to e-mail my boss to request him without pay cut.

BarbaraPA · Accepted Answer

How many days of vacation are you entitled to each year? How many have you earned? How many are you allowed to cary over? How many days do you have banked right now? And how many days are you requesting?

Vijay_222 · Answer

Thank you for the reply.

16 days per year. It will carry on 8 days which I left last year.

I am going for a month on vacation, But i would be very happy if he gives me 3 weeks of leave.

BarbaraPA · Answer

So just to confirm, you have 24 days of banked vacation, and you want to use 15 of those days?

How is your boss saying you'll have to take those days without pay if you have 24 days of vacation and you only want to use 15 of them?

Vijay_222 · Answer

Thanks Grammer Greek,

He is ok to take leave, he is saying without pay even for a single day.

BarbaraPA · Answer

I"m sorry, I don't follow that.

Do you have 24 days of vacation in the bank? If you do, then you should be able to take 15 of them, will full pay, as vacation days.

Vijay_222 · Answer

Well as per me I have 24 days. But he is the boss, he don’t want to pay (without my work) from his pocket.

BarbaraPA · Answer

Okay, this is just confusing.

You either have a policy where you work that says how many days you can take each year as vacation days, or you don't.

It's not "according to me" or "according to him."

You should have your leave balances available as a fact, not what you think or what he thinks. Contact your HR department and get a printout showing your leave balance. If it shows 24 days, then it's a fact.

Is it a small company that he owns? If so, did you get a copy of the HR policies when you joined? Do you have a letter explaining vacation accrual and vacation banking? Do you have timesheets or paystubs that show how much time you've taken as vacation so far?

Again, these are all facts. It's not a matter of convincing anyone of anything.

If he owns the company and you joined on a handshake and without an employment agreement, then you have a bigger problem then this. He could decide that your salary is now $25,000 a year and you have no paper to prove otherwise. If that's the case, you may have to take this time without pay. But you also should get your employment agreement in writing going forward. If he won't do that, then spend your time in India polishing your resume.

Vijay_222 · Answer

Thanks for Reply Grammer Greek.

I had that policy of leave till last april, but from may there is no policies.

Anyways, I need to send him a message & ask whatever I can get from him. (something is better than nothing). I know he is a fraud. But I have to fight with him through mails.

Right now I just a need good message to send to him.

That’s all I can say.

BarbaraPA · Answer

I think you can only refer to your original agreement that you are to receive 16 days of leave per year. You took only eight days last year, which should leave you with a balance of eight, and then a new total of 24. Even if he does not agree to the carry-over policy, he must agree that you had 16 days to use this year. You want to use 15 of those 16 days on this trip.

I think you can just lay it out like that and see what he has to say.

I guess you do not have a Human Resources department you can refer to? What about the Fair Labor and Standards Act, or whatever the right law is?

Email template for leave request without pay cut.

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